Web based system for Student Registration
and MOE requirements.
Quick Reference and
important notes
First
things first
This
system is ‘Web based’, which means that the forms can be viewed and/or
the processes be done from anywhere in the world. The system is secure
because access to the system is controlled by username and password.
Also the information available to the various authorized personnel using
this system is governed by roles and access rights they are assigned.
The
consolidation of the over-all information regarding the scheme is
instantly available.
The
different roles in this web based system are:
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School
Administrator |
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School
Registrar |
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School Arabic Secretary |
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Corporate
Office |
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Finance |
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Education |
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Administrator
(At the Corporate Office) |
Screens
Available to the different
roles
1.
School Administrator
Login Screen
Home Page
Administration
2.
School Registrar
Login Screen
Home Page
Registration
MOE
Reports
3.
School Arabic Secretary
Login Screen
Home Page
MOE
Reports
4.
Corporate Office
Login Screen
Home Page
Reports
How to
do things
Login
Enter
the Username and Password sent to you.
After
entering Username and Password, you can either press Enter or click on
“Login”.
On
successful entering of the Username and Password the system will display only
information that you have access to.
Home Page
Point
to the menu of your interest and then click.
Menu Structure
Please Note
The
menu options that you see may be a little different due to the access rights
that your role has.
<<Top>>
Changing Password
On
successful login ensure that you change your password immediately. We also
recommend that you change your password on a regular basis for security of
data.
Click
on the Password menu option
Enter
your current password and the new password
Click
“Submit”
In
case you have forgotten your password kindly get in contact with the Coordinators at the corporate
office.
<<Top>>
Enrolling a student and Student Records (Registrar's Role)
1: The Student information for Registration can be got from
the Enquiry Screen or from the Online Parent registration form which flows
into the Enquiry screen.
The steps to enroll a student are:
1 Enquiry
2 Registration
3 Enrollment - allocating Year and Grade
2:
The Student records can be edited, or the profile printed from the
Registration-> Admission -> Student Records
Withdrawing a student (Registrar's Role)
1: The Student for Withdrawal has to be picked up from the
Withdrawal - Withdrawal Entry - Add new screen
The steps to withdraw a student are:
1 Entry in to withdrawal screen
2 Clearance
3 Issue Transfer Certificate (TC)
TCs are of four types: English TC for
countries outside UAE, Arabic TC for within zone, outside zone and within
GCC countries.
Strike
off a student (Registrar's Role)
1: The Student for strike off has to be picked up from the
Withdrawal - Strike off Entry - Add new screen
Leaving Certificate (Registrar's Role)
<<Top>>
MOE related processes (Arabic Secretary's
Role)
1:
Ministry Approval Form - Ministry approval related Arabic data can be
entered into the MOE -> Ministry Approval screen and the approval form can
be printed out.
2: Blue
Book report can be printed out
The
following
rules are used:
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Academic year - the
current academic Year |
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Education Zone depends on
the education zone to which school belong to. |
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Program/Board will be
displayed from the available school data |
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Stream will be displayed
from the available Grade/class data |
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Class Teacher name will be
displayed from the Staff details. |
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Qualification of the class
teacher will be automatically displayed based on the staff data stored. |
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Serial Number will be auto
generated |
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Registration number id is
the student Id as submitted to the ministry |
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Name of the student is as per the passport |
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Name of the student in
Arabic is as entered for MOE Approval.
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Nationality is displayed
from the respective student data |
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Religion is displayed from
the Student religion detail. The values displayed in this column would
be ISL, CHR and OTH |
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Place of Birth will
display the place of birth/country of birth in the student details |
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Age will be calculated in
years and months as on a given date set by school |
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Telephone Number will be
displayed from the Emergency contact Number. If this is not available,
Parent Mobile number and Residence number will be looked at. |
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P O Box and City will be
fetched from student address information |
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Type of Transfer will be
Internal or Overseas. I or O will be displayed in this column. This
information should be provided as part of transfer details |
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Previous school name will
be displayed if available |
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Country of Previous school
will be displayed if available |
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Program followed in the
previous school will be displayed if available |
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Date of last attendance as
available in the previous school details will be displayed |
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Result of the previous
academic year will be displayed. Values are New/Re-Admission/Pass/Fail |
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Date of joining and Grade
joined in the present school will be displayed from student details |
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If the student has taken
TC or Struck Off in the current academic year, his/her date of leaving,
reason for leaving and Certificate issued will be displayed. Certificate
values are Transfer Certificate(TC), Strike Off (SO) or Leaving
Certificate(LC) |
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Annual Result, re-Exam and
Remarks column is left blank |
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Following statistical
information is provided in the report for each Grade and Section
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Number of Locals |
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Number of Expatriates |
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Number of Muslims |
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Number of Non-Muslims |
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In the space provided on
the right hand corner, Boys/Girls/Mixed value will be displayed. This is
based on the gender of the students within the grade and Section |
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Page number will be
printed as per the ministry format
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Each page of report for
Grades 1-12 will contain maximum of fifteen records |
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Each page of report for KG
Grades will contain maximum of twelve records |
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Only regular students is listed in the report. Observers are not listed in the report.
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Rows containing Transfer
Certificate to schools outside UAE is highlighted with
RED color |
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Rows containing Strike Off
cases is highlighted with RED color |
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Rows containing Transfer
Certificate to a school within UAE is highlighted with
GREEN color |
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Report will be displayed
in the alphabetical order of Student Name |
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Following information will
be provided in the footer of the report:
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Class teacher name
- displayed against the checked by entry. |
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Registrar name
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Principal Name
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