Web based system for Student Registration

and MOE requirements.

 

Quick Reference and important notes

 

First things first

 

This system is ‘Web based’, which means that the forms can be viewed and/or the processes be done from anywhere in the world. The system is secure because access to the system is controlled by username and password. Also the information available to the various authorized personnel using this system is governed by roles and access rights they are assigned.

The consolidation of the over-all information regarding the scheme is instantly available.

 

The different roles in this web based system are:

 

bullet

 School Administrator

bullet

 School Registrar

bullet

School Arabic Secretary

bullet

 Corporate Office

bullet

Finance

bullet

Education

bullet

 Administrator (At the Corporate Office)

 

Screens Available to the different roles

 

1.                 School Administrator

       Login Screen

       Home Page

          Administration

      

 

2.                 School Registrar

          Login Screen

          Home Page

          Registration

          MOE

          Reports

 

3.                 School Arabic Secretary

          Login Screen

          Home Page

          MOE

          Reports

 

4.                 Corporate Office

       Login Screen

       Home Page

       Reports

 

 

How to do things

 

Login

  

Enter the Username and Password sent to you.

After entering Username and Password, you can either press Enter or click on “Login”.

On successful entering of the Username and Password the system will display only information that you have access to.

 

Home Page

 

 

 

Point to the menu of your interest and then click.

 

Menu Structure

 

 

Please Note

 

The menu options that you see may be a little different due to the access rights that your role has.                                                                                        <<Top>>

Changing Password

 

On successful login ensure that you change your password immediately. We also recommend that you change your password on a regular basis for security of data.

 

 

Click on the Password menu option

Enter your current password and the new password

Click “Submit

 

In case you have forgotten your password kindly get in contact with the               Coordinators at the corporate office.

 <<Top>>

 

 Enrolling a student  and Student Records (Registrar's Role)

 

 1: The Student information for Registration can be got from the Enquiry Screen or from the Online Parent registration form which flows into the Enquiry screen.

 

The steps to enroll a student are:

        1 Enquiry

        2 Registration

        3 Enrollment - allocating Year and Grade

 2: The Student records can be edited, or the profile printed from the Registration-> Admission -> Student Records

 

 Withdrawing a student  (Registrar's Role)

1: The Student for Withdrawal has to be picked up from the Withdrawal - Withdrawal Entry - Add new screen

 

The steps to withdraw a student are:

        1 Entry in to withdrawal screen

        2 Clearance

        3 Issue Transfer Certificate (TC)

TCs are of four types: English TC for countries outside UAE, Arabic TC for within zone, outside zone and within GCC countries.

 

 Strike off a student  (Registrar's Role)

1: The Student for strike off has to be picked up from the Withdrawal - Strike off Entry - Add new screen

 

Leaving Certificate (Registrar's Role)

 

                                       <<Top>>

 

MOE related processes (Arabic Secretary's Role)

 1: Ministry Approval Form - Ministry approval related Arabic data can be entered into the MOE -> Ministry Approval screen and the approval form can be printed out.

 

2: Blue Book report can be printed out

The following rules are used:

bullet

Academic year - the current academic Year

bullet

Education Zone depends on the education zone to which school belong to.

bullet

Program/Board will be displayed from the available school data

bullet

Stream will be displayed from the available Grade/class data

bullet

Class Teacher name will be displayed from the Staff details.

bullet

Qualification of the class teacher will be automatically displayed based on the staff data stored.

bullet

Serial Number will be auto generated

bullet

Registration number id is the student Id as submitted to the ministry

bullet

Name of the student is as per the passport

bullet

Name of the student in Arabic is as entered for MOE Approval.

bullet

Nationality is displayed from the respective student data

bullet

Religion is displayed from the Student religion detail. The values displayed in this column would be ISL, CHR and OTH

bullet

Place of Birth will display the place of birth/country of birth in the student details

bullet

Age will be calculated in years and months as on a given date set by school

bullet

Telephone Number will be displayed from the Emergency contact Number. If this is not available, Parent Mobile number and Residence number will be looked at.

bullet

P O Box and City will be fetched from student address information

bullet

Type of Transfer will be Internal or Overseas. I or O will be displayed in this column. This information should be provided as part of transfer details

bullet

Previous school name will be displayed if available

bullet

Country of Previous school will be displayed if available

bullet

Program followed in the previous school will be displayed if available

bullet

Date of last attendance as available in the previous school details will be displayed

bullet

Result of the previous academic year will be displayed. Values are New/Re-Admission/Pass/Fail

bullet

Date of joining and Grade joined in the present school will be displayed from student details

bullet

If the student has taken TC or Struck Off in the current academic year, his/her date of leaving, reason for leaving and Certificate issued will be displayed. Certificate values are Transfer Certificate(TC), Strike Off (SO) or Leaving Certificate(LC)

bullet

Annual Result, re-Exam and Remarks column is left blank

bullet

Following statistical information is provided in the report for each Grade and Section
bullet

Number of Locals

bullet

Number of Expatriates

bullet

Number of Muslims

bullet

Number of Non-Muslims

bullet

In the space provided on the right hand corner, Boys/Girls/Mixed value will be displayed. This is based on the gender of the students within the grade and Section

bullet

Page number will be printed as per the ministry format
bullet

Each page of report for Grades 1-12 will contain maximum of fifteen records

bullet

Each page of report for KG Grades will contain maximum of twelve records

bullet

Only regular students is listed in the report. Observers are not listed in the report.

bullet

Rows containing Transfer Certificate to schools outside UAE is highlighted with RED color

bullet

Rows containing Strike Off cases is highlighted with RED color

bullet

Rows containing Transfer Certificate to a school within  UAE is highlighted with GREEN color

bullet

Report will be displayed  in the alphabetical order of Student Name

bullet

Following information will be provided in the footer of the report:
bullet

Class teacher name - displayed against the checked by entry.

bullet

Registrar name

bullet

Principal Name

 

3: Reprint TC option is given in this menu

 

                                                                                                         <<Top>>


Reports

 

Reports can be generated for the corporate office and the School. These are role based therefore only relevant reports will be displayed.

 

Some of the available reports

                                                                                                         <<Top>>

 

 

 

This feature is under constant revision